Freedom of Information and Privacy Statement
Statement for the year ended 30 June 2016
(for the purpose of Section 9 of the Freedom of Information Act 1991)
The Architectural Practice Board of South Australia is the body corporate in South Australia responsible to the Minister for administering the Architectural Practice Act 2009 (the Act), which 'provides for the registration of architects and architectural businesses, to regulate architectural practice', and for purposes incidental thereto. The Board is responsible for maintaining a register of architects and architectural businesses and for ensuring that only properly qualified and experienced people are listed on the register of architects, and only businesses which satisfy the requirements of the Act are registered as architectural businesses.
The Board consists of 7 members, 4 nominated by the Minister and 3 elected by architects registered in South Australia.
Section 13 of the Act provides that the functions of the Board are as follows:
- to oversee the practice of architecture by registered architects and registered architectural businesses in the public interest;
- to approve, after consultation with authorities considered appropriate by the Board, courses of education or training that provide qualifications for registration on the register of architects;
- to determine, after consultation with authorities considered appropriate by the Board, the requirements necessary for registration on the register of architects;
- to establish and maintain the registers contemplated by the Act;
- to prepare or endorse, subject to the approval of the Minister, codes of conduct or professional standards for registered architects or codes of conduct for registered architectural businesses;
- to prepare or endorse guidelines on continuing architectural education for registered architects;
- to take such measures as the Board considers appropriate to promote education in architecture, to assist students in architecture or to further knowledge of architecture among the public;
- to establish administrative processes for handling complaints received against registered architects and registered architectural businesses (which may include processes under which a person voluntarily enters into an undertaking);
- to provide advice to the Minister as the Board considers appropriate;
- to carry out other functions assigned to the Board by or under the Act, or by the Minister.
The Board must perform its functions under this Act with the view to achieving and maintaining high professional standards both of competence and conduct by registered architects and registered architectural businesses.
The Registrar is responsible to the Board for the following services:
- maintaining up to date Registers and information;
- all accounting requirements;
- administrative and secretarial support;
- assisting members of the public and profession about registration and policy matters.
The Registrar is the FOI Officer and may be contacted at the address shown in the last part of this Statement.
The Crown Solicitor provides the Board with legal services.
2. Effect of Functions on Members of the Public
The functions of the Board have an effect on the general public in that they protect the interests of the community by:
- providing effective maintenance of professional, educational and practice standards;
- preventing harmful practices of unqualified/untrained persons;
- providing complaint and disciplinary mechanisms;
- conducting examination of candidates seeking registration as architects in South Australia, in conjunction with the Architects Accreditation Council of Australia;
- oversight, in conjunction with the Architects Accreditation Council of Australia, of course accreditation and supervision.
Members of the public are entitled to complain to the Board about:
- an architect or architectural business' professional conduct;
- an unregistered person holding out as an architect.
In the case of the first point above, the Board may proceed to a formal disciplinary inquiry and impose penalties such as censure, fine, suspension or removal from the register.
In the case of the second point above, the Board may proceed to lay a complaint in a Court of Summary Jurisdiction for a breach of the Act.
3. Public Participation in Policy Formulation
Meetings of the Board and Committees are not open to the public nor are minutes made readily available as much of the business relates to personal, legal, professional, confidential and quasi judicial matters.
The Board invites members of the public or representative organisations who wish to provide comment to the Board in respect of any of the Board's policies, administration or other practices to submit their comments in writing to the Registrar at the address detailed at the end of this statement.
4. Kinds of Documents Held
The Board has a computerised register management system and two categories of hard copy files. These are as follows:
- Registration Files (hard copy)
These contain the original applications for registration. They may also contain other registrant related information and correspondence. Registration renewal applications are maintained in annual files.
- Administration and Policy Files (hard copy)
These files hold all documents concerned with the day to day management of the Board, general business policy and procedure, complaints and breaches, consultants, taxation records etc.
- Registers (computerised)
A database of individual registrants is kept on computer. The registers are available for inspection by any person during ordinary office hours at the office of the Registrar and the registers or extracts of the registers may be made available to the public by electronic means.
Access to some register information is available via the Board's website (www.archboardsa.org.au) free of charge. Minutes of meetings and some computerised accounting records are kept in hard copy.
Other protocol, procedure and guidance documents include the following:
- Procedures upon receipt of a complaint;
- Architectural Practice Examinations;
- Code of Conduct;
- Guidance Note 1 Professional Indemnity Insurance;
- Guidance Note 2 Use of Title Architect;
- Guidance Note 3 General Obligation to Provide Information;
- Guidance Note 4 Continuing Education;
- Guidance Note 5 Attribution of Images;
- Board Fees;
- Media Information Paper.
Publications available from the Board include:
- The History of the Architects Board of South Australia 1939-2009.
Other documents held by the Board and provided electronically free of charge include:
- A copy of the Architectural Practice Act 2009;
- A copy of the Regulations to the Architectural Practice Act 2009;
- Annual Report
- Application for Registration forms and instructions;
- Fee schedules;
- List of education institutions;
- Interstate Board Contacts;
- Newsletters and other pages;
- Information on Academic Prizes awarded by the Board;
- Information on other Prizes awarded by the Board;
- Examination information and Calendar;
- Statutory Log Book Declaration;
- Change of details forms;
- Statutory Declaration Lost Certificate
- Professional Indemnity Insurance forms.
The History of the Architects Board of South Australia 1939-2009 is available for purchase for $22.00 including GST. Hard copies are available and may be purchased from the Board's office.
5. Access Arrangements, Procedures and Points of Contact
To access documents, other than those identified above as available, it is necessary to apply in writing under the Freedom of Information Act to:
Architectural Practice Board of South Australia
Level 1, 28 Greenhill Road
WAYVILLE SA 5034
Telephone: (08) 8373 2766
The Board's office hours are 10.00am to 4.00pm Monday to Friday. An appointment is necessary to be made.
Application and processing fees are in accordance with the Freedom of Information (Fees and Charges) Regulations 1991.
This site is operated by the Architectural Practice Board of SA using commercial web hosting facilities. When visiting this site, a record of your visit is logged. This information is supplied by your browser:
- the user's server address
- the user's operating system (for example Windows, Mac etc)
- the user's top level domain name (for example .com, .gov, .au, .uk etc)
- the date and time of the visit to the site
- the pages accessed and the documents downloaded
- the type of browser used.
No attempt will be made to identify users or their browsing activities except in the unlikely event of an investigation, where a law enforcement agency may exercise a warrant to inspect the Internet web server logs.
Collection of personal information
When you e-mail us:
- we will record your e-mail address
- we will only use your e-mail address for the purpose for which you provided it
- it will not be added to a mailing list unless you have specifically requested this
- we will not use your e-mail address for any other purpose
- we will not disclose it without your consent.
Other personal information collected by us, for example through the use of an online form, will only:
- be collected by lawful and fair means
- be used for a lawful purpose
- be collected with your consent, and
- the purpose for collection should be clear and explicit.
Your personal information will not be released unless the law permits it or your permission is given. We provide a secure environment and a reliable system but you should be aware that there may be inherent risks associated with the transmission of information via the Internet. For those who do not wish to use the Internet, the Architectural Practice Board of SA provides alternative ways of obtaining and providing information.
Dated: 21 April 2017